The most important asset we have as a recruitment consultants is our database of contacts. Unfortunately we do not protect this data adequately, in fact I am confident that you like me, do not back up this data as regularly as we should or even have a copy at another location, incase of fire.
Now finally with the advances of broadband it is now possible to upload your database of contacts and cv’s onto a web based server, without it taking a day to achieve. In addition it is not only cheap, it is secure with encryption coding to counter database theft.
Although this may seem the worst thing to do with our sacred data, it is in fact much safer than on your own computer. If you are not convinced then just consider the fact that you are probably already using an online database storage system, for confidential information with the likes of Hotmail or Yahoo, with some of us now uploading photos on to flickr as another example.
So if you don’t already have online storage in place, then I suggest you do so as soon as possible. If you have your own website then you can up load your data onto your own server using ftp software, or you can use a dedicated site for storing data such as xdrive or omnidrive, and I have just come across Box.net, Inc., if you use Arithon recruitment software then this it is included (excuse the plug) plus the additional confidence in knowing that the data is automatically backed up.
So by having your software stored on a web based server you will know that if ever your office is destroyed by earthquake, or your computer spontaneously catches fire (Remember Dell Laptops) or your data is wiped by a virus and you need to contact a candidate within the next hour, because their interview has been cancelled. You can confidently contact that candidate by loginnig onto your data from another computer, rather than wait until tomorrow, for the IT guy to tell you that you have lost all your data.
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